We take over your participant management
Using the latest technologies, we take over participant management for you, relieve you and ensure that your participants have an unforgettable experience before, during and after the event.
Request now
From concept to implementation
Event Website
We create a customized website for your event that bundles all the important information and inspires your participants. From registration to updates - everything is designed to be clear and user-friendly.
Participant management tool
Using the latest technologies, we create a personalized participant management tool for you, where participants can register at the event, as well as at the dinners, break-out sessions, etc. and book their hotel rooms.
Branding
Our individual participant management tool can be adapted to your needs and your branding. This gives you a uniform appearance when marketing your event.
Payment options
It is becoming increasingly common for participants to have to pay for their own rooms and/or packages. Many hotels do not allow this. It is therefore possible for us to store a credit card & billing option for your participants in the tool and thus process the payment.
Communication
We take care of all communication with the hotels and service providers, as well as with the participants. An individual e-mail address is set up just for your event, where any special requests from participants are processed. This means you no longer have to worry about these things and have time for other priorities.
Reporting
Depending on your requirements, we can create weekly reports for you in which you can see the current number of participants and their behavior during registration. This allows us to react spontaneously to situations and make potential changes.
Offer within 72 hours- Free hotel placement
- Tailor-made offers
Swiss tradition. Global contacts.
We are creative.
We develop innovative and original event concepts for our customers and are always one step ahead. We try to find solutions for every challenge and never lose sight of the essentials.
We are professional.
We have high standards in our industry and want to maintain them in planning, execution and follow-up. Pure conferences should contribute significantly to the success of your event and be an external member of your team.
We satisfy our customers.
The needs and wishes of our customers are at the heart of everything we do. It is important to us that we put a smile on the faces of our customers and their participants.
We are sustainable.
The responsible use of resources is more important than ever these days. We therefore try to implement environmentally friendly practices in our everyday life and during our events.
We are networked.
The close exchange and partnership-based cooperation with customers, suppliers and employees is our greatest asset. We are constantly educating ourselves, have the best industry contacts and can therefore create a win-win situation for everyone involved.
3 steps to professional participant management
Development of participant management
After analyzing your needs, we program your own event website, which will serve as an information platform for participants. The customizable participant management tool is then also integrated here, where participants can register accordingly and book their hotel rooms.
Communication
We take over the communication with the hotels & service providers as well as the participants. An e-mail address is set up specifically for this purpose. This enables us to respond to special requests, VIPs and last-minute changes. A 24/7 concierge service is available to your participants for this purpose. So you can sit back and relax and not have to worry about these little things.
Admission management
Up until the day of arrival, we take care of all the participants' concerns and change requests. We can then print name badges accordingly and ensure smooth admission to the event. Your participants will be accompanied from the start of registration right through to the event and will receive fast and competent feedback at all times.
- Offer within 72 hours
- Free hotel placement
- Tailor-made offers
We look forward to hearing from you!
Frequently asked questions
What does the planning, programming and service for a participant management tool cost?
The costs for the planning, programming and 24/7 concierge service of an event vary depending on the type, scope and specific requirements of the event. After a detailed needs analysis, we will provide you with a customized quote that takes into account all aspects of your event. Our goal is to work within your budget while ensuring the highest quality and excellent service.
Where is the participants' data stored and is this data protection compliant?
The data is backed up by our partner on a server in the EU in compliance with data protection regulations. Our partner meets the highest standards for data backup and has the corresponding ISO certifications.
Is it possible for participants to pay for their hotel room or package themselves with their credit card?
Yes, it is increasingly the case that participants have to pay for their own rooms and/or packages. Many hotels do not allow this. It is therefore possible for us to store a credit card & billing option for your participants in the tool and thus process the payment.
