Information on data protection

1. identity and contact details of the controller

The controller within the meaning of the DSG is the:

Pure Conferences GmbH
Oberdorf 27
8197 Rafz/ ZH
Switzerland
Tel.: +41 43 536 70 76
E-Mail: info@pure-conferences.ch
Website: www.pure-conferences.ch

2. provision of the website (log files)

2.1 Description and scope of data processing

When you access our website, i.e. even if you do not register or otherwise transmit information, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider, your IP address, referrer URL, date and time of access and the like.

They are processed for the following purposes in particular:

1. Ensuring a smooth connection to the website,
2. Ensuring the smooth use of our website, and
3. Ensuring and evaluating system security and stability, in particular to detect misuse, and
4. for the technically error-free presentation and optimization of our website.

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user. We do not use your data to draw conclusions about your person. However, we reserve the right to check the server log files retrospectively if there are concrete indications of unlawful use.

2.2 Recipients of the data

We use service providers for the operation and maintenance of our website who act as our data processors. All service providers are contractually obliged to treat your data confidentially.

2.3 Transmission abroad

Processing also takes place outside Switzerland, namely in Germany.

Germany is certified as having an equivalent level of data protection. This means that personal data may be transferred there without further safeguards.

3. making contact

3.1 Description and scope of data processing

There is a contact form on our website that can be used to contact us electronically. If you use this option, the personal data entered in the input mask will be transmitted to us and stored. The processing of your personal data serves us solely to process your request.

At the time the message is sent, the following data is also transmitted and stored:

1. Date and time of the request
2. URL from which the request was made
3. IP address

Alternatively, it is possible to contact us via the e-mail addresses provided. In this case, the user's personal data transmitted with the e-mail will be stored. This includes

1. Date and time of the request
2. URL from which the request was made
3. IP address

as well as information on the servers involved in the e-mail communication.

You can also contact us via the telephone number provided. We collect log data that includes your telephone number and the duration of the call. We do not record conversations.

3.2 Recipients of the data

Our website is maintained by service providers who act as our data processors. If you send us an inquiry regarding an offer, the service providers we use may receive data for these purposes if they require the data to perform their respective services (e.g. IT services, call centers). All service providers are contractually obliged to treat your data confidentially.

3.3 Transmission abroad#

Processing also takes place outside Switzerland, namely in Germany.

Germany is certified as having an equivalent level of data protection. This means that personal data may be transferred there without further safeguards.

4th Newsletter

4.1 Description and scope of data processing

Your data will only be used to send you the subscribed newsletter by e-mail and, if you have additionally consented to this, to evaluate how you use the newsletter and any content linked to it. Your name will be used to address you personally in the newsletter and, if necessary, to identify you if you wish to exercise your rights as a data subject.

In order to verify that a registration is actually made by the owner of an e-mail address, we use the "double opt-in" procedure (DOI procedure) for online registration. This means that following your newsletter registration, you will receive an e-mail in which you must confirm your newsletter registration by clicking on a link.

The following data is also stored at the time of DOI confirmation:

1. Place, date and time of registration
2. IP address
3. E-mail address
4. Title, first name, last name

In addition, we evaluate your reading and usage behavior in order to constantly improve our newsletter and adapt it to your interests and needs. To this end, we analyze whether and what you read or click on in our newsletters in order to make them even more attractive.

4.2 Recipients of the data

We use service providers who act as our order processors for the dispatch and the evaluations that take place. All service providers are contractually obliged to treat your data confidentially.

5. webinars/video conferences

5.1 Description and scope of data processing

We use the Microsoft Teams webinar solution to conduct live webinars or video conferences.

An encrypted connection is established between you and Microsoft Teams. Further information on encryption technology and a detailed list of the categories of data collected and processed by Microsoft Teams, as well as the exact purpose of the processing in each case, can be found at Microsoft Privacy Statement - Microsoft Privacy Policy.

The personal data provided during registration will be processed exclusively for the purpose of conducting the webinar/video conference. We require the data for the practicable and user-friendly implementation of the webinar/video conference, including a good user experience for the purpose of presenting the company to the outside world.

Various types of data are processed when using "Microsoft Teams". The scope of the data also depends on the data you provide before or when participating in an "online meeting".

The following personal data is processed:

1. IP address
2. User details: user name, display name, e-mail address, profile picture if applicable, profile information (optional details), preferred language, etc.
3. Meeting metadata: Meeting ID, participant IP addresses, service data for the respective session and use of the system (data from devices/hardware used, operating system, time zone), telephone numbers (when dialing in with the telephone), location, name of the meeting and, if applicable, password from the organizer, date, time and duration, activities recorded in the meeting (such as participation and leaving), including activities in connection with third-party integrations, together with date, time, person participating in the activity and other participants in the meeting with date, time, duration.
4. Chat, audio and video data: In order for audio and video transmission to take place, the application requires access to your microphone or video camera. You can mute or switch these off yourself at any time. Any text you enter in the chat will also be processed and saved.
   

We use the aforementioned and anonymized data to monitor the quality of the service and to identify possible sources of error during operation. Content data such as chat logs and files cannot be viewed

5.2 Recipients of the data

Recipients are technical service providers for conducting the webinar as part of order processing. In the case of the Microsoft Teams solution, this is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521,
Ireland. All service providers are contractually obliged to treat your data confidentially.

With regard to the transfer of data to recipients outside our company, it should first be noted that we only pass on necessary personal data in compliance with the applicable data protection regulations. Under these conditions, recipients may include personal data such as

• public bodies and institutions (e.g. tax authorities, law enforcement authorities) in the event of a legal or official obligation,
• Credit and financial services institutions (processing of payment transactions)
• Tax consultant, fiduciary office, auditor (within the legal framework)

6. use of cookies

6.1 Description and scope of data processing

A cookie is a small data record that is created when a website is visited and stored temporarily on the user's system. If the server of this website is called up again by this system, the browser sends the previously received cookie back to the server. The server can evaluate the information received through this process. In particular, cookies can make it easier to navigate a website.

Cookies help to make a website usable by enabling basic functions such as page navigation and access to secure areas of the website.

6.2 Use of technically necessary cookies

Some functions of our website cannot be offered without the use of cookies. For these functions it is necessary that the browser is recognized even after a page change and the following data is stored and transmitted in the cookies:

1. Consent management
2. Language settings
3. Articles in a shopping cart
4. Log-in information
5. Registration

6.3 Use of technically unnecessary cookies

We also use cookies on the website that enable an analysis of the user's surfing behavior. These cookies are used to make the use of the website more efficient and attractive. We use web analysis technologies from the following providers:

1. Cookiebot
2. Google Analytics

6. 4 Recipients of the data

We use technical service providers for the operation and maintenance of our website, who act as our data processors.

Further recipients and details on the technical functioning of the tools used and information on how you can prevent data transmission (tracking) can be found in the table below.

All service providers are contractually obliged to treat your data confidentially.

6.5 Transmission abroad

Processing also takes place outside Switzerland, namely in Germany, which is certified as having an equivalent level of data protection. This means that personal data may be transferred there without further safeguards.

6.6 Technical service providers

Name: Webflow
Link: Webflow
Country: US
Contact: privacy@webflow.com
Description: Platform for website creation and management

Name: Weglot
Link: Weglot
Country: FR
Contact: privacy@weglot.com
Description: Translation tool for multilingual content

Name: Calendly
Link: Calendly
Country: EU
Contact: privacy@calendly.com
Description: Tool for online appointment bookings

7. reach measurement

7.1 Description and scope of data processing

We use analysis tools to evaluate user behavior. You can find a more detailed description of the tools in the "Analysis tools" section of this privacy policy.

The processing is carried out on the basis of our legitimate interest. The measurement of reach and the resulting information are suitable for adapting the website.

7.2 Recipients of the data

We use technical service providers for the operation and maintenance of our website, who act as our data processors. All service providers are contractually obliged to treat your data confidentially.

7.3 Transmission abroad

Processing also takes place outside Switzerland, namely in Germany.

Germany is certified as having an equivalent level of data protection. This means that personal data may be transferred there without further safeguards

8. analysis tools used

8.1 Google Analytics (on the basis of log files)

This website uses Google Analytics 4, a web analytics service provided by Google LLC, after the user's consent has been obtained. The responsible bodies are Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland, for users from the EU/EEA and Switzerland. Google Analytics 4 uses IP anonymization by default, i.e. your IP address is immediately truncated when you interact with this website. Only in rare cases will your full IP be transmitted to a Google server based in the USA and truncated there. Google asserts that the IP transmitted via Google Analytics is never combined with other Google data. Google Analytics 4 is only activated with your consent via the cookie banner and can be revoked at any time via the cookie settings.

The processed data includes Usage data such as page views, website interaction, general location and visit duration; and Communication data such as shortened IP addresses, user agent, language settings and screen resolution. The purpose of this data processing is for Google to evaluate the use of your website on your behalf, compile reports on the activities and analyze the performance of the website. This data processing is legal, based on your consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR and § 25 para. 1 sentence 1 TDDDG.

Google Ireland Limited, Google LLC and Alphabet Inc are the recipients of this data. Your website usage information is usually sent to a Google server in the USA, an action legitimized by the recent adequacy decision of the European Commission of 10 July 2023, which recognizes the certification of Google LLC under the EU-US Privacy Shield. In terms of data storage, any data associated with cookies is automatically deleted after a certain period of time, monthly for data that has reached its retention period and a maximum of 2 years for Google Analytics cookies.

For more information on Google Analytics' terms of use and Google's privacy policy, please visit https://policies.google.com/ and https://support.google.com/analytics/answer/12017362.

8.2 Google Analytics (on the basis of cookies)

Google Analytics uses "cookies", which are text files placed on the visitor's computer, to help the website analyze how users use the site. The information generated by the cookie about the use of this website by the site visitor (including the shortened IP address) is usually transmitted to a Google server and stored there.

Google Analytics is only used on this website with the extension "_anonymizeIp()". This extension ensures anonymization of the IP address by shortening it and excludes the possibility of direct personal references. The extension shortens the IP address of Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. The IP address transmitted by the corresponding browser as part of Google Analytics will not be merged with other Google data.

Google will use the information collected on behalf of the website operator to evaluate the use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator (Art. 6 para. 1 lit. f GDPR). The legitimate interest in data processing lies in the optimization of this website, the analysis of the use of the website and the adaptation of the content. The interests of users are adequately protected by pseudonymization.

Google LLC. is certified under the Privacy Shield (list entry here) and guarantees an adequate level of data protection on this basis. The data sent and linked to cookies, user identifiers (e.g. user ID) or advertising IDs are automatically deleted after 50 months. Data whose retention period has been reached is automatically deleted once a month.

The collection by Google Analytics can be prevented by the site visitor adjusting the cookie settings for this website. The collection and storage of the IP address and the data generated by cookies can also be objected to at any time with effect for the future. The corresponding browser plugin can be downloaded and installed at the following link: https://tools.google.com/dlpage/gaoptout.

The website visitor can prevent Google Analytics from collecting data on this website by clicking on the following link. An opt-out cookie is set which prevents the future collection of data when visiting this website.

Further information on the use of data by Google, setting and objection options, can be found in Google's privacy policy(https://policies.google.com/privacy) and in the settings for the display of advertisements by Google(https://adssettings.google.com/authenticated).

9 Rights of the data subject

You have the following rights in relation to personal data concerning you:

• the right to receive information about which of your personal data we store and how we process it;
• the right to receive a copy of your personal data in a commonly used format;
• the right to rectification of your personal data;
• the right to erasure of your personal data;
• the right to object to the processing of your personal data.

Please note that exceptions apply to these rights. To the extent permitted by law, we may refuse your request to exercise these rights.

You can withdraw your consent to the processing of personal data at any time. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected.

For information about the personal data processed by us, please send your request for information to info@pure-conferences.ch.

You also have the right to lodge a complaint with the Federal Data Protection and Information Commissioner (FDPIC).